Job Opportunities

Office Manager 辦公室主任

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OVERVIEW:

Chinese Bible Church of San Diego (CBCSD) is a non-denominational Christian church that currently consists of multiple campuses. The church administrative office is a supporting mechanism for all campuses and pastors, as well as a bridging mechanism to external entities.

The Office Manager runs and manages the church administrative office. Reporting to the Executive Pastor, she/he directs and works with the office staff and volunteers to provide services and support to the church.

RESPONSIBILITIES INCLUDE, BUT NOT LIMITED TO:

  • Office Management:
    • Execute action items from the church council and pastoral staff
    • Recruit, lead, coach, and manage office volunteers and staff (such as Facility Manager & Assistants, Administrative Assistants, and Ministry Assistants)
  • Pastoral & Ministry, Office, and Facility Support: (Tasks that are shared with and/or performed by staff under the Office Manager’s leadership)
    • Pastoral & Ministry Support:
      • Editing/formatting/designing/printing for church bulletins, inserts, handouts, PowerPoints, booklets, coworker schedules, Sunday Schools ministry, welcome ministry, prayer ministry, local/global missions, baptisms, funerals, retreats, newsletters, outreach events, workshops, etc.
      • Scanning and copying
      • Purchasing, furniture, phone, computer/IT, business cards
      • Special meetings and retreats planning and preparation
    • Office Support:
      • Contracts & Insurance: Obtain, negotiate, and renew permits, special licenses, leases, and contracts; General liability, church vehicles (vans), and insurance certificates
      • Vendors: Vendor and service provider sourcing & management
      • Supplies: Procure ministry supplies (e.g. baptismal and communion services), office supplies, IT equipment, kitchen supplies, and janitorial products
      • Finance: Annual office and facility budget planning, distributing and mailing checks
      • Front Desk: Responding to church inquiries (phone calls, emails, etc.), greet and assist visitors, check-in and check-out facility keys for CGCOA, mail/package pick up etc.
      • Recordkeeping and compilations: congregational directories, church-wide calendar, attendance & offering statistics, baptism records, electronic media- sermon recordings, church photos, staff photos
      • Database & IT: Update church databases, website contents, and Resource Center Board; Basic IT services
    • Facility Support:
      • As liaison for room assignments/usage for different congregations and ministries
      • Maintain and upkeep the church facilities (with Facility Manager and other staff)
    • Miscellaneous: coordinate CCLI copy reports, sell Bibles, assist with lost or found items

SKILLS AND QUALIFICATIONS:

  • Currently attends CBCSD regularly. Those who are not will be considered on a case-by-case basis and they should consider CBCSD as their spiritual home
  • College graduate or equivalent work-related experience
  • Fluency in Chinese (Must: Mandarin; Plus: Cantonese) and English. Excellent Chinese and English typing and writing skills. Ability to translate between English and Chinese
  • Strong interpersonal and communication skills
  • Maintain a high degree of confidentiality
  • Ability to work collaboratively with pastoral and administrative staff, as well as ministry leaders
  • Exude a professional, friendly and enthusiastic attitude that demonstrates the love and grace of God
  • Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Publisher and Access)
  • Willing to learn new skills to keep up with technology
  • Plus: 2+ years of Office Manager experience (or equivalent)
  • Plus: Familiarity with image editing, web programming and VBA scripting

HOURS: 40 hours a week. Weekend hours may also be required depending on church programs and events.

(C) 2016 by Chinese Bible Church of San Diego
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